How Varuna Sentinels’ MPS Empowers Buyers

Smarter, Faster, More Structured RFQ Process

In maritime procurement, speed and accuracy are everything. A delayed quotation, a missed vessel ETA, or inconsistent commercial terms can quickly impact operations and costs. This is why the Marine Procurement System (MPS) developed by Varuna Sentinels B.V. is built specifically to support maritime buyers with a smarter, faster, and more structured RFQ process.

Why Varuna Sentinels Created MPS

Varuna Sentinels B.V. works closely with ship owners, technical managers, and procurement teams worldwide. Through years of industry engagement, one challenge remained consistent:

**RFQ creation and supplier coordination consumed too much time and lacked transparency.**

MPS was developed to solve exactly this --- by digitizing and standardizing the maritime procurement cycle.

How Varuna Sentinels MPS Makes RFQs Effortless

1. Maritime-Focused Search Intelligence

MPS allows buyers to search globally for:

  • Products
  • Suppliers
  • IMPA-coded items

Unlike conventional systems, results can be filtered by **port and country**, ensuring availability at the vessel's location. This reduces unnecessary supplier communication and ensures realistic quotations from the start.

2. Structured RFQ Cart for Better Control

With Varuna Sentinels MPS, buyers can:

  • Add products directly to an RFQ cart
  • Adjust quantities instantly
  • Remove items easily
  • Select specific or multiple products

This structured workflow eliminates scattered Excel sheets and incomplete RFQs.

3. Pre-Configured Commercial Consistency

One of the standout strengths of **Varuna Sentinels' MPS** is its automated configuration.

Buyer-defined settings such as:

  • Default currency
  • Payment terms
  • Payment lead times
  • Freight forwarder details
  • Port agent information

are automatically reflected in every RFQ. This ensures:

  • Consistency across fleets
  • Reduced administrative workload
  • Fewer commercial discrepancies
  • Stronger internal governance

4. Vessel-Centric RFQ Creation

Maritime procurement is always vessel-specific.

MPS allows buyers to:

  • Select the vessel from a pre-configured list
  • Include ETA and ETD
  • Define delivery port
  • Attach vessel-specific details

Because vessel data is pre-saved within the system, RFQ accuracy improves significantly, reducing delivery risks.

5. AI-Driven Supplier Suggestions

A key innovation from Varuna Sentinels B.V. is the integration of AI-based supplier recommendations.

Based on selected products, the system intelligently suggests relevant suppliers. Buyers can:

  • Select from suggested suppliers
  • Add preferred suppliers
  • Invite new suppliers via email

This dramatically reduces sourcing time while maintaining flexibility.

6. Seamless Quotation Comparison

Once suppliers respond, MPS enables buyers to:

  • Compare quotations side-by-side
  • Review pricing, delivery timelines, and terms
  • Filter accepted, pending, or rejected quotes
  • Create purchase orders directly

No more email threads.
No more manual comparison sheets.
No more confusion over versions.

Everything remains structured within a single platform.

Beyond RFQs -- Full Procurement Visibility

While RFQ creation is simplified, Varuna Sentinels MPS also provides:

  • Real-time RFQ status tracking
  • PO monitoring
  • Invoice tracking (Paid, Unpaid, Overdue)
  • Spend analysis insights
  • Supplier performance evaluation

This gives procurement teams greater control and better decision-making power.

The Strategic Advantage for Buyers

By implementing the Marine Procurement System from Varuna Sentinels B.V., buyers can:

  • ✔ Reduce RFQ preparation time significantly
  • ✔ Standardize commercial practices across fleets
  • ✔ Improve supplier response efficiency
  • ✔ Minimize manual errors
  • ✔ Increase procurement transparency
  • ✔ Strengthen compliance and documentation control

In an industry where port time is expensive and operational efficiency defines competitiveness, digitizing procurement is no longer optional --- it is strategic.

Conclusion

Varuna Sentinels' MPS is not just a procurement portal --- it is a purpose-built maritime procurement ecosystem.

By transforming how RFQs are created, managed, and tracked, **Varuna Sentinels B.V. MPS** empowers buyers to move from reactive procurement to proactive, data-driven decision-making.

For maritime buyers seeking speed, structure, and transparency --- MPS delivers exactly that.

Contact Us

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Reach out to Varuna Sentinels BV at contact@varuna-sentinels.com or visit our website www.varuna-sentinels.com