Why dry docking needs one controlled platform
A dry dock is the single largest planned expenditure in a vessel’s operating life, and it is usually run across a dozen disconnected tools. Specifications live in one spreadsheet, quotations arrive as PDFs by email, approvals happen in inboxes, and the final account is reconciled weeks after the vessel sails. The result is predictable: slow tender rounds, weak cost control, and no reliable record of what was agreed with which yard.
Without a platform
- Specs, quotes and approvals spread across spreadsheets and inboxes
- No single view of which vessel docks when, across the fleet
- Quotation comparison done manually, yard by yard
- Approvals chased by email, with no audit trail
- Variations discovered at final account, not during the dock
- Yard performance judged on memory, not evidence
With Varuna Sentinels
- One workspace per docking, with every document attached
- Fleet-wide dock schedule visible at a glance
- Structured RFQ and quotation comparison against the spec
- Sanction and approval flow with a complete audit trail
- Live budget-versus-actual while the vessel is still in dock
- Objective yard evaluation and feedback captured per project
The dry-dock lifecycle, end to end
1Fleet & Vessels
2Dock Schedule
3Project & KOM
4Job Specs
5Tendering & RFQ
6Quotes & Sanction
7Execution & Close-out
What is inside the platform
Plan & Schedule
- Fleet and vessel register with class and flag data
- Fleet-wide dock schedule
- Dry-dock project workspace per docking
- Kick-Off Meeting (KOM) records
- Preparation-for-arrival checklists
Tender & Approve
- Job specifications and work packages
- Tendering to a controlled shipyard directory
- Quotation and RFQ comparison
- Sanctions — Pending, Sent, Signed, Rejected
- Approval flow with Approve, Reject or Return
Execute & Track
- Execution Gantt for live progress
- Paint and hull with anti-fouling equivalents
- Spares and stores coordination
- Checklists and CMS survey records
- Daily and milestone reporting
Cost & Close-out
- Accounting against the sanctioned budget
- Variation and final-account control
- Yard feedback and evaluation scoring
- Customer feedback capture
- Clean data to plan the next docking
Masters & Standards
- Shipyards, vessel types and class societies
- Flag states and paint systems
- Anti-fouling equivalents library
- Configurable dry-dock approval flow
- Standard forms and templates
Governance & Security
- Role-rights and user-rights management
- Menu-level access control per role
- Complete audit trail of every action
- Owner and administrator dashboards
- Approval summary for management review
What owners get out of it
1Single source of truth for specs, quotes and approvals
360°Fleet-wide docking visibility at a glance
AuditFull trail on every change and approval
RoleRights-based access for owner, superintendent and yard
Faster tender turnaround
One-glance fleet visibility
Controlled, auditable approvals
Budget vs actual in real time
Objective yard evaluation
Reusable history for the next dock
Works alongside your compliance data
A dry dock is also a compliance event. Hull coatings, hazardous materials removed or installed, and survey records all change during the docking — and all of them belong in the vessel’s Inventory of Hazardous Materials. The Dry Docking platform sits alongside VS IHM Maintenance and Circular Maritime Economy, so what happens in dock flows into continuous IHM maintenance instead of being rediscovered at the next Port State Control inspection.
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